Meeting formats

A meeting format tells TenTenor which agenda, timing, and criteria to use when it analyzes a meeting. You choose it as Meeting format when you record or import a meeting, as Default meeting type in team settings, and as the analysis type of an upcoming meeting.

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Supported formats

Every organization can use these formats. Some plans can also request custom formats.

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What each format looks for

Each format has its own agenda and criteria. The report shows the agenda as Meeting flow in the Deep dive tab and rates the criteria under Meeting health in the Recap tab. Agenda minutes are defaults. TenTenor stretches or shortens the segment marked * to fit the meeting’s target length. A team can change the other segments’ minutes, or leave segments out, in agenda timings.

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EOS L10

Agenda: Segue 5 · Scorecard Review 5 · Rock Review 5 · Headlines 5 · To-Do List 5 · Issue Solving 60* · Conclude 5 Meeting health: Timing, Issue Solving Quality, Accountability, Engagement, Resolutions

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Scaling Up 4D

Agenda: Good News 5 · Customer / Employee Data 10 · Priorities & The Numbers 10 · Collective Intelligence 30* · Who / What / When Summary 3 · One Phrase Close 2 Meeting health: Customer & Employee Intel, Priority & Numbers Focus, Collective Intelligence Quality, Who/What/When Clarity, Engagement, Timing

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Scaling Up Daily Huddle

Agenda: What’s Up 5 · The Numbers 5 · Stucks 5* Meeting health: Pace & Brevity, Synchronization, Daily Numbers, Stucks Surfaced, Offline Discipline, Everyone Speaks A huddle works differently from the weekly formats:

• TenTenor scores it against 15 minutes, whatever the calendar event’s length or the team’s target duration.
• Raise stucks and take them offline. The coach does not expect the huddle to solve them.
• Daily huddles do not contribute to Insights.

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3HAG Weekly

Agenda: Opening / Wins 5 · 3HAG Alignment Check 5 · Priority / Metrics Review 15 · Constraints & Strategic Issues 20* · Decisions & Commitments 10 · Who / What / When Close 5 Meeting health: Strategic Clarity, Priority Focus, Metrics & Reality, Tradeoff Quality, Execution Alignment, Ownership Clarity, Engagement

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General Weekly

Agenda: Opening 5 · Updates & Metrics 15 · Discussion 30* · Actions & Close 10 Meeting health: Decisions & Outcomes, Actions & Ownership, Follow-Through, Focus & Tangents, Time vs. Value, Participation & Candor Choose General Weekly when your team does not follow EOS, Scaling Up, or 3HAG. The coach works out the structure your team used and does not hold the meeting to this agenda.

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EOS Quarterly

Agenda: Check-In 30 · Review Prior Quarter 60 · V/TO Review 90 · Set Next-Quarter Rocks 90 · IDS (Issues List) 180* · Conclude 30 Meeting health: Prior-Quarter Accountability, Vision Alignment (V/TO), Rock Quality, Issue Solving (IDS), Engagement & Ownership, Timing & Structure A quarterly session works differently from the weekly formats:

• Its recap adds Prior quarter, V/TO review, and Next-quarter Rocks sections when the session covers them.
• TenTenor uses the calendar event’s length when there is one, otherwise a full day. The team’s target duration does not apply.

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Custom formats

Custom meeting formats are available on request on some plans. The Custom formats row on each plan card in Billing & plans shows how many a plan includes. See plans and billing. To add a custom format, email support@tentenor.com with a description of each format, such as its agenda and how long each part runs. TenTenor adds the format to your organization, and it then appears with the other formats wherever you choose one. You don’t need a custom format to shorten a format’s agenda or drop parts of it. Use agenda timings in the team’s settings instead.

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Choose a format

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During setup

When an owner or administrator prepares the first meeting, TenTenor asks Which operating system do you run on? The answer sets the team’s default format. You can switch to any other format later in team settings.

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For a team

An organization owner or administrator sets the team’s default format:

1. Open the team’s settings: select the gear beside the team in the sidebar, or the Settings tab on the team’s page.
2. On the Coaching tab, choose the Default meeting type.
3. Select Save changes.

If a team has no default meeting type, TenTenor analyzes its meetings as EOS L10. To compare or change several teams at once, open Coaching defaults in the sidebar’s Organization group. It lists each team’s Meeting type, Coach style, and Target duration, and Set for all teams applies a meeting type or coach style to every team.

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For one meeting

• Recording, upload, or transcript import: choose the Meeting format before you submit. Keep the team default option to use the team’s format. See record, upload, or import.
• Calendar meeting: before it starts, select Change beside the meeting under Coming up in Meetings, or choose its analysis type on the Upcoming meetings tab of team settings. Facilitators, administrators, and owners can make this change.

A report keeps the format TenTenor used for the analysis. It is shown under Analyzed as in the report’s ⋯ menu. If a meeting was analyzed with the wrong format, a facilitator or administrator can reanalyze it once with a different format.

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Adjust the timing

On the Coaching tab, an owner or administrator can also:

• Set Override target duration when the team’s meetings run shorter or longer than the format’s target. Calendar meetings use their scheduled length instead, so the override mostly affects uploads and imports. It does not apply to Scaling Up Daily Huddle or EOS Quarterly meetings.
• Use Agenda timings to change how long each part of the default format’s agenda should take. Leave a part empty to use the format’s default.

To change agenda timings, the team needs a Default meeting type.

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Leave out parts of the agenda

If your team doesn’t run a part of the format, such as Rock Review in a department L10, enter 0 for it in Agenda timings. The row shows left out. When you save:

• TenTenor analyzes the team’s next meetings without that part, and the part marked * gets its minutes.
• The coach doesn’t count the missing part against the meeting or suggest adding it back.

You can’t leave out the part marked *. To bring a part back, clear its field or select Reset to format defaults, then save.

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Compare with actual timings

Once the team has recorded meetings in that format, Agenda timings shows how long each part actually took beside its planned minutes, such as avg 12 min. The figure averages the team’s last 10 recorded meetings of that format and is highlighted when a part runs more than 20% over its plan. Pasted transcripts have no timestamps, so they don’t count. Save changes at the bottom of the Coaching tab saves the coaching settings and the agenda timings together. The team page’s Where the time goes shows the same averages to everyone on the team.