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Who can see a meeting?

Organization owners and administrators can access meetings across their organization. Coaches can access analyzed reports across the organization. Team facilitators and members can access their team’s reports. Roster only supports participant attribution and does not grant report access. See Teams and members for the role details.
Personal coaching is included in the shared meeting report. It is visible to everyone who can open that report.

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Shared Insights

A team’s memory contribution settings can make its memory and evidence available to another team through Insights. That does not grant access to its full meeting reports, transcripts, or recordings. Administrators should review contribution settings before enabling this sharing. A report link requires the recipient to sign in and have access. A downloaded file can be shared outside TenTenor, so follow your organization’s rules when distributing it. Transcript downloads are controlled by the Transcript downloads setting in Configuration and require a facilitator, administrator, or owner role. PDF availability also depends on the report format.

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Recording meetings

Make participants aware of recording and follow your organization’s notice and consent requirements. TenTenor’s Privacy Statement describes responsibilities and how data is handled.

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Optional voice samples

If your organization enables voice samples, you can manage yours from Profile. Open it by selecting your name at the bottom of the sidebar. Review the consent text before recording a sample. You can delete an existing sample from your profile. If deletion of the provider’s voice profile is still pending, the interface shows that state. This is separate from deleting past meeting data.

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Access changes and privacy requests

An administrator can suspend or revoke a person’s access. Those actions do not by themselves mean all historical meeting data has been deleted. For a privacy or deletion request, contact privacy@tentenor.com. For product access questions, contact your administrator or support@tentenor.com. The published policies are the source for contractual and privacy commitments: